Chief Timer Guidelines
PLEASE, NO CELL PHONE CALLS WHEN TIMING; NO CHILDREN ON LAPS
Desk Supervisor Guidelines
- Desk Supervisor supervises the Card Sorter, Card Reader, Scorekeepers, Card Runner, and Data Checker and answers any questions they have and resolves any problems they may encounter. Problem-solving can include timing or scoring discrepancies, missing swimmer cards, verifying DQs with coaches, and incomplete/illegible time cards. Desk supervisor also subs any position in case a volunteer needs to leave the scorekeeping table for a few minutes.
- First shift Supervisor sets up scoring table stations (sorting, scoring, data checking) with the necessary supplies.
- Put out job descriptions (Card Runner, Card Sorter, Card Reader, Scorekeeper, Data Checker) and make sure any volunteers who are unfamiliar with their jobs read their job descriptions first and answer any questions they have about their job.
- Place 1 Recorder clipboard (with 2 pencils, blank cards – 3 pink & 3 blue in a plastic bag – inside the clipboard) and the Recorder Guidelines on each Recorder chair (6 total).
- The time cards will come from the Clerks of the Course before the meet.
- Put a Timer Guidelines sheet on each bench (6 total).
- The computer and printer are set up by the Computer/Data Entry Supervisor.
- All set up should be completed 15-30 minutes before the meet starts so you have time to explain job duties to new volunteers.
- Collect and dry the Recorder’s clipboards (6 total).
- Make sure each Recorder’s clipboard has 3 blank cards each of pink and blue, that the pencils have lead and work, and that any extra clips, rubber bands, or plastic bags are disposed.
- Collect and dry the Timer Guidelines sheets (6 total).
- MVST Scoresheets and time cards with the checked computer reports should go to the Ribbon Coordinator.
- Neatly stack all general scorekeeping table supplies, including job descriptions, and put them away in the Scorekeeping Table Supplies clear plastic bin with the Recorder clipboards.
- Put the Scorekeeping Table Supplies bin away on the shelf in the team closet.
- The computer and printer are put away by the Computer/Data Entry Supervisor.
5. If a "DQ" occurs, coordinate all necessary revisions at the scoring table. Inform the Card Sorter, Scorekeeper, and Ribbon Writer of the “DQ”.
NOTE: Only the Coach of the Swimmer disqualified can authorize a “DQ”. He must do it in person at the Table.
NOTE: However, a Starter can "DQ" a Swimmer, but it is the Coach who must come to the Table and authorize the “DQ".
6. Resolve problems with the appropriate people and assure all functions at the table are working (card running, sorting, scorekeeping, data checking).
7. Give the Announcer the score at events 22, 42, and 68 (or thereabouts).
Card Sorter Guidelines
Card Runner Guidelines
1. Read the data from the cards clearly and quickly but base your verbal pace on the writing speed of the scorekeepers so they don’t miss the information.
2. When you start a new set of cards, say the event number and event name.
3. Read the data on the card in this order: Team name, swimmer’s name (printed as it is on the card), place, time. Visually verify that the official time as circled and written is correct. If not, tell the Desk Supervisor or talk to the Card Sorter. If it changes the order, give the entire event back to the Card Sorter so they can correct the cards and sequence.
4. When you finish with a card, place it face down in a stack, one for MVST, the other for the other team.
5. When you’re done with reading all cards for an event, clip the MVST time cards together and give to the Data Entry person. Stack the other team’s time cards together in sequential order (use a rubber band or their bin) and give to their Data Entry person.
1. Card Reader will read out the Swimmer's name and official time and placement.
2. Note this information appropriately on the Score Sheet.
3. Assign points based on placement of Swimmer as follows (please note that there are point limits and exceptions):
4. Keep a running total of points for each page. Compare points with the other team’s Scorekeeper before moving on to the next page.
5. If a "DQ" occurs, coordinate necessary revisions regarding score keeping. The Meet Director and/or Desk Supervisor will assist with coordination.