Except where noted, each job has two (2) shifts. The first shift starts at 8:00 AM (meet start) and concludes at the end of the backstroke (approximately 1.5 hours). The second shift begins after the five-minute break (at the start of breaststroke), and concludes at the end of the meet.
Please familiarize yourself with your jobs before the meet. Some jobs such as Chief Timer, Timer, Recorder, Card Runner, Desk Supervisor, Card Sorter, and Scorekeeper have more detailed instructions.
Canopy Transportation:Picks up canopies from Mission Valley Swim Club the Friday night before an Away meet. Transports canopies on day of meet to Away meet and returns canopies to Swim Club after meet. Requires a pickup truck or vehicle big enough to hold six canopies.
Parking Lot: Responsible for directing/informing families to not park in the Lucky’s shopping center, otherwise their car can be towed. Families may only park in the lot directly in front of the Mission Valley Swim Club. Direct families to park on neighboring streets if these spaces are full. Shift begins before families arrive for warm ups.Shift time is 6:45 – 8:15 am.
We cannot park in front of the shopping center on any meet days. This includes anyone who buys something at a store and then walks over to the meet. We can park anywhere behind the shopping and in the surrounding neighborhoods.
Meet Set Up (Friday): Assists the meet director in setting up the pool the night before the home meet. Helpers should arrive at 7:45 pm and plan to stay for about 1½ hours.
Meet Set Up (Saturday): Assists the meet director in completing set up the morning of the meet. Helper must arrive by 6:30am.
Meet Clean Up: After completion of home meet, helps restore the pool area to its original state by putting away all team equipment, picking up garbage, and moving club chairs and tables back into place. Check in with the meet director prior to the end of the meet for directions. All individuals signed up for clean up must stay until the job is completed.
Cuda Cuisine Jobs:
Cuda Cuisine jobs are divided into three shifts. The 1st shift is responsible for helping with set-up. The 3rd shift is responsible for helping with clean up. The 2nd and 3rd shifts run the barbecue. Please note that we ask you not to have your children come behind the counter to "assist" you.
Shift 1: 6:30 ~ 8:30 am – includes the set up of Cuda Cuisine
Shift 2: 8:30 ~ 10:30 am
Shift 3: 10:30 am through clean up of Cuda Cuisine
Cuisine Staff: Helps with the running of Cuda Cuisine, which includes preparing food for sale, filling customers’ orders, or handling the cash register.
BBQ Cook: Helps with the cooking of food during the 2nd or 3rd shift.
Starter: Acts as official starter for each heat during the meet. Requires attending a starter clinic given by the EBSL or previous starter experience.
Announcer: Announces events, swimmers, shift changes, and any other general announcements as directed. Prefer someone with knowledge of how a swim meet runs.
Chief Timer: Responsible for all timers and any problems that arise during timing of events. Requires experience with the running of a swim meet and previous timer experience. Please see Chief Timer guidelines.
Timer: Uses a stop watch to time swimmers during the meet. Please see Timer guidelines.
Recorder: Receives and organizes time cards for swimmers in a particular lane. Records the three clock times of swimmers onto the time cards. Ensures that swimmer and card identities match. Please see Recorder guidelines.
Card Runner: Reads swimmers placements and times from time cards to Scorekeeper. Also helps double check the official time as identified by the Card Sorter. Please see Card Runner guidelines.
Desk Supervisor: Supervises individuals at scoring table. Needs to be familiar with scorekeeping and timecard jobs. Trouble shoots issues relating to timing, recording, and scoring. Interacts with coaches and other individuals to resolve problems. First shift is responsible for set up of scoring table. Second shift is responsible for cleaning up of scoring table. Please see Desk Supervisor guidelines.
Card Sorter: Identifies official time for each swimmer and places time cards in order from fastest to slowest, then writes swimmer’s placement on cards. Needs to be good with number order and sequencing.Please see Card Sorter guidelines.
Card Reader: Reads swimmers placements and times from time cards to Scorekeeper. Also helps double check the official time as identified by the Card Sorter.
Scorekeeper: Records times on meet sheets and calculates points earned per event to calculate meet scores. Please see Scorekeeper guidelines.
Data Entry: Enters swimmers times into computer and prints results after each stroke for Data Checker to review. Spot checks official times to ensure Card Sorter is calculating times correctly. Requires typing skills and attention to detail.
Data Checker: After the results for each stroke are entered in the computer by Data Entry person, the Data Entry Person will print out a results list for all events in the stroke. Data Checker compares the information on time cards to this printout. Advises Data Entry person of any errors and corrections needed.
Ribbon Writer: Receives ribbon labels from Computer Director after each meet. At home, creates ribbons for individual swimmers, labeling appropriate ribbons, and filing ribbons in swimmers’ ribbon folders. Brings ribbon folders to swim practice on the Monday after each meet.
Spirit Helper: Helps Spirit Coordinator on the Friday morning before Championships with nail painting and sign making.
Volunteers at social events will help with set up and clean up, and anything else needed to ensure a fun and successful social event. Family BBQ Night and Pancake Breakfast include some cooking.
Set Up: Assists in the set up for the social event. Depending on the event, needs to arrive at least 30 – 45 minutes prior to start of social event.
Clean Up: Assists in the clean up after the social event. Helps restore the pool area to its original state by picking up garbage, and moving club chairs and tables back into place. Helps restore the kitchen area to its original state by washing and putting away utensils and dishes.
Social Events Coordinator (Seasonal Position):
The Social Events Coordinator is a seasonal position, not a board position. The Social Events Coordinator will not have jobs during swim meets and will only be used at Championships if we are short on families to fulfill our team’s job requirements.
The Social Events Coordinator is in charge of ALL aspects of ALL social events. Therefore, this person should be available for all social events. Since social events require set up and clean up, this person should be available to come early and stay to the end of the event. If this person cannot attend a social event, this person is responsible for finding a replacement.
Social events include: Ice Cream Social on picture day, Family Night BBQ, Movie Night, Spaghetti Dinner, Pancake Breakfast, and Awards Night Dinner.
Responsibilities for each social event are as follows:
Ice Cream Social: Purchase of ice cream and toppings (will be reimbursed). Set up of area to serve. Gather volunteers to help. Ensure area is completely cleaned up after event (utensils and dishes washed and put away, tables wiped down and put back, garbage cans emptied and liners replaced, etc).
Family Night BBQ: Purchase all foods for dinner (will be reimbursed). Manage assigned volunteers to help with set up, cooking (if necessary) and clean up. Ensure area is completely cleaned up after event.
Movie Night: Purchase of snacks and drinks (will be reimbursed). Manage assigned volunteers to help with set up and clean up. Ensure area is completely cleaned up after event.
Spaghetti Dinner: Put together and pass out flyer for event. Manage assigned volunteers to help with set up and clean up. Ensure area is completely cleaned up after event.
Pancake Breakfast: Purchase all food and drinks for breakfast (will be reimbursed). Find families to borrow griddles from. Manage assigned volunteers to help with set up, cooking and clean up. Ensure area is completely cleaned up after event.
Awards Dinner: Manage assigned volunteers to help with set up, serving and clean up. Ensure area is completely cleaned up after event.
Please contact our Parent Volunteer Coordinator with any questions.
Spirit Coordinator (Seasonal Position):
The Spirit Coordinator is in charge of organizing spirit events at swim meets as well as organizing spirit events before the Championship Meet and coordinating the gifts for coaches. This is a seasonal position, not a board position. The Spirit Coordinator will not have meet jobs during the swim meets and will only be used at Championships if we are short on families to fulfill our job requirements.
This person will be in charge of all aspects of coordinating spirit events at meets. She will need to provide projects for the swimmers as well as their younger siblings for both teams at our home meets. She will be in charge of purchasing the supplies, bringing them to the meet, setting up, running the event and cleaning up. These projects should be simple and can range from a tattoo table to making flower leis with paper flowers, string and straw. Additional volunteers will be provided to help run the project table. The event should be run from 9:30 - 11:00 am (or another designated one-and-a-half or two-hour time period) during each home meet. The coordinator will be reimbursed for supplies purchased, as long as they are within the budget which will be approved by the MVST Board. This will most likely be $300.
The Spirit Coordinator will also set a time for and run Championship poster painting, and a nail painting and hair braiding event and any other pre-Championship spirit activities she or the Board would like to have. The Coordinator should also organize and purchase a gift for the coaches and should try to involve the children on the team in this as much as possible. The Coordinator is welcome to provide additional activities as long as they meet with Board approval.
Please contact our Vice-President with any questions.